Heavy-vehicle and diesel workshops deal with big invoices — long parts lists, multiple deliveries against one order, high dollar values where a keying error actually hurts. If you run MechanicDesk, that data entry is still a manual grind. Data Entry Pro reads each supplier PDF with AI and enters the full bill into your MechanicDesk account, matches the purchase order and receipts stock — accurately, with the invoice attached.
| Feature | Data Entry Pro | Alternative |
|---|---|---|
| Long heavy-parts invoices | Every line captured and shown for review | Slow, error-prone at high line counts |
| High-value bills | Reviewed before entry — no keying errors | Costly mistakes slip through |
| PO matching & receipting | Automatic in MechanicDesk | Manual, line by line |
| Split / part-deliveries | Back orders created automatically | Easy to miss on big orders |
| Batch processing | 50+ invoices at once | One at a time |
| Cost | From A$79/month | Weekly admin labour |
Order heavy parts from your suppliers exactly as you do today.
Drop the supplier PDF invoices into Data Entry Pro — single or batch.
AI extracts every line item; review and press Process.
The bill is entered in MechanicDesk, the PO matched and receipted, and the PDF attached.
Get the truck back on the road — the paperwork's already done.
Yes. Any MechanicDesk workshop can use it — truck, diesel, heavy-vehicle, fleet and earthmoving repairers included. The AI reads any supplier's PDF invoice, however long, and enters the bill into MechanicDesk automatically.
No. The AI captures every line regardless of length, and you review before entry — which matters most on high-value heavy-parts bills.
Yes — it finds the MechanicDesk PO, receipts what's arrived and raises back orders for the rest, which is common when heavy parts ship in stages.
Workshops doing 150+ supplier invoices a month can save many hours — more if invoices are long, since manual entry scales with line count and automation doesn't.
Yes — 7 days, 10 invoices, no credit card required.
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