Repco, Burson, Covs, your local engine reconditioner, the tyre wholesaler down the road — every supplier formats their invoices differently, and someone in your workshop has to type them all into MechanicDesk. Data Entry Pro's AI is format-agnostic: it reads any PDF invoice, extracts every line item, and enters the complete bill into MechanicDesk. No templates to set up. No format rules to maintain.
AI reads every line item — part numbers, descriptions, quantities, and prices — with 99%+ extraction accuracy
Direct Bills created inside MechanicDesk with supplier, reference, dates, totals, and the original PDF attached
Automatic PO matching: finds the purchase order, receipts items, and creates back orders for part-deliveries
Batch processing — drop 50 invoices at once and hit Process All
Missing products created on the fly so bills never stall on unknown part numbers
Built-in safety checks: if anything looks wrong, the automation stops instead of guessing
No new software for your team to learn — it works inside the MechanicDesk you already use
Australian made, with local support and pricing in AUD
The same workflow your team uses — automated end to end.
Drag and drop any supplier PDF invoice — no setup or templates required for new suppliers.
AI extraction identifies the supplier, invoice number, dates, and every line item — regardless of layout.
Review on screen, edit anything if needed, then choose Direct Bill or PO Match.
Data Entry Pro enters the bill into your MechanicDesk with the PDF attached.
New supplier next week? Just drag their invoice in — it works first time.
All of them. The AI extraction doesn't rely on supplier-specific templates — it reads any PDF invoice layout, from national chains like Repco and Burson to one-man local suppliers. If it's a PDF invoice, it works.
No. There is zero per-supplier setup. The AI understands invoice structure the way a human does, so a brand-new supplier's invoice works the first time you upload it.
Scanned PDF invoices work — the AI reads the image directly. Extremely poor scans or handwriting may need a quick manual review, which the app makes easy with its edit-before-processing screen.
Yes. Totals including GST are extracted and entered into MechanicDesk exactly as they appear on the supplier invoice.
Plans start at A$79/month for 200 invoices, A$149/month for 600, and A$249/month for 1,000. Every new account gets a 7-day free trial with 10 invoices — no credit card required.
7-day free trial. 10 invoices on us. No credit card required.