If your workshop buys from Covs (WA), you already know the drill: an invoice lands in your inbox, and someone spends 5–10 minutes re-typing every part number, quantity and price into MechanicDesk. Data Entry Pro ends that. Drag the Covs Parts PDF in, and our AI extracts every line item and enters the complete bill into your MechanicDesk account — automatically, accurately, with the original PDF attached.
AI reads every line item — part numbers, descriptions, quantities, and prices — with 99%+ extraction accuracy
Direct Bills created inside MechanicDesk with supplier, reference, dates, totals, and the original PDF attached
Automatic PO matching: finds the purchase order, receipts items, and creates back orders for part-deliveries
Batch processing — drop 50 invoices at once and hit Process All
Missing products created on the fly so bills never stall on unknown part numbers
Built-in safety checks: if anything looks wrong, the automation stops instead of guessing
No new software for your team to learn — it works inside the MechanicDesk you already use
Australian made, with local support and pricing in AUD
The same workflow your team uses — automated end to end.
Drag and drop your Covs Parts PDF invoices — one at a time or 50 in a batch.
AI extraction reads the invoice: supplier details, invoice number, dates, every line item with part numbers, quantities, unit prices and GST.
Review the extracted data on screen (you can edit any field) and choose Direct Bill or PO Match.
Data Entry Pro logs into your MechanicDesk and enters the bill exactly as your team would — supplier, reference, dates, line items and totals.
The original PDF is attached to the bill in MechanicDesk for your records, and the bill is finalized (or left in progress for review — your choice).
Done. A typical Covs Parts invoice is entered in under two minutes, hands-free.
Yes. Data Entry Pro's AI extraction is format-agnostic — it reads any Covs Parts PDF invoice (emailed or downloaded) and extracts every line item with 99%+ accuracy. It then creates the bill in MechanicDesk automatically, including part numbers, quantities, prices, GST and the attached PDF.
Yes. If you raised a PO in MechanicDesk for your Covs Parts order, Data Entry Pro finds the matching purchase order, receipts the delivered items, and automatically creates a back order for anything not yet delivered.
Turn on "Create missing products" and Data Entry Pro will create the product in MechanicDesk on the fly, so the bill never stalls on an unknown part number.
Analysis takes about 15 seconds, and the automated MechanicDesk entry takes one to two minutes — all hands-free. Batch mode processes stacks of invoices while you get on with real work.
No. Keep ordering exactly as you do today. Data Entry Pro only automates the data entry step — the invoice PDF you already receive is all it needs.
7-day free trial. 10 invoices on us. No credit card required.