MechanicDesk is great workshop software — but it can't type your supplier invoices in for you. That job still lands on a human, at 5–10 minutes per invoice. Data Entry Pro is the missing automation layer: AI-powered invoice extraction plus hands-free data entry that works inside your existing MechanicDesk account. Here's exactly what it automates and how.
| Feature | Data Entry Pro | Alternative |
|---|---|---|
| Supplier invoice data entry | Yes — fully automated, AI reads every line item | Manual typing, 5–10 min per invoice |
| PO matching & receipting | Yes — finds the PO, receipts items automatically | Manual lookup and line-by-line receipting |
| Back orders on part-delivery | Yes — created automatically | Easy to miss, done by hand |
| PDF attached to the bill | Yes — original invoice attached every time | Often skipped when busy |
| Missing products | Yes — created on the fly (optional) | Bill stalls until someone creates the part |
| Batch processing | Yes — 50+ invoices at once | One at a time |
| Typos and transposed digits | No — extraction is 99%+ accurate and reviewable | Human error is inevitable at volume |
Connect your MechanicDesk credentials once in Settings (stored encrypted, used only for automation).
Drag supplier PDF invoices into Data Entry Pro — any supplier, any format.
AI extracts every field; you review and press Process.
The automation enters bills or matches POs inside MechanicDesk exactly like a (very fast) human would.
Check the results in MechanicDesk — bill entered, PDF attached, finalized.
MechanicDesk automation means using software to do the repetitive data-entry work inside MechanicDesk automatically — most commonly entering supplier invoices, matching purchase orders, receipting stock and attaching invoice PDFs. Data Entry Pro does all of this using AI invoice extraction plus browser automation that operates your MechanicDesk account on your behalf.
Data Entry Pro is an independent Australian tool that automates data entry inside your own MechanicDesk account using your credentials, with your authorisation. There's nothing to install and no changes to your MechanicDesk setup.
Your credentials are stored encrypted and used solely for the automation you trigger. Every action is logged, bills can be left 'in progress' for review instead of finalized, and built-in safety checks abort rather than enter questionable data.
A workshop processing 150 supplier invoices a month at ~5 minutes each spends about 12.5 hours on data entry. Data Entry Pro reduces the human involvement to a quick review — most customers get 10+ hours a month back.
A$79/month for 200 invoices, A$149/month for 600, or A$249/month for 1,000. 7-day free trial with 10 invoices, no credit card required.
7-day free trial. 10 invoices on us. No credit card required.