Caravan and RV workshops run on parts — awnings, water systems, 12V gear, chassis and appliance spares from a dozen different suppliers, each with their own invoice layout. If you manage it all in MechanicDesk, someone is still re-typing every one of those invoices by hand. Data Entry Pro is the automation layer built for exactly that: drop the supplier PDF in, and the AI enters the complete bill into your MechanicDesk account — every line item, price and GST, with the original PDF attached.
| Feature | Data Entry Pro | Alternative |
|---|---|---|
| Multi-supplier invoices (parts + appliances) | Any supplier, any layout — AI reads them all | Manual typing, different format each time |
| Line items per invoice | Every line captured with 99%+ accuracy | Slow and error-prone at high line counts |
| PO matching & receipting | Automatic — finds the PO, receipts items | Manual lookup, line by line |
| Back orders on part-delivery | Created automatically | Easy to miss when parts split ship |
| Works inside your MechanicDesk | Yes — nothing new to learn | n/a |
| Cost | From A$79/month | Hours of labour every week |
Keep ordering parts and appliances exactly as you do now.
Drag the supplier PDF invoices into Data Entry Pro — one or a whole batch.
AI extracts every line item; review on screen and press Process.
The bill is entered into your MechanicDesk — supplier, reference, dates, line items, totals and PDF attached.
Get back to the actual repairs while the invoices file themselves.
Yes. It works for any workshop that uses MechanicDesk, including caravan, RV, camper-trailer and motorhome repairers. The AI reads any supplier's PDF invoice — parts, appliances, 12V, chassis, water systems — and enters the bill into MechanicDesk automatically.
No — it's the point. Data Entry Pro is format-agnostic, so it reads every supplier's invoice regardless of layout. You don't set up templates or map fields per supplier.
Yes. If you raised the PO in MechanicDesk, it finds the matching order, receipts the delivered items and creates a back order for anything not yet shipped — handy when appliance orders split-deliver.
Workshops processing 150+ supplier invoices a month typically get 10+ hours back. You review instead of type.
Yes — 7 days and 10 invoices, no credit card required. Enough to run a real week of your supplier invoices through it.
7-day free trial. 10 invoices on us. No credit card required.