What is MechanicDesk AI?

MechanicDesk AI is an automated invoice processing tool for Australian auto repair workshops. It reads supplier PDF invoices using AI, extracts line items, and automatically creates bills or matches purchase orders in MechanicDesk.

How does the invoice automation work?

Upload your supplier PDF invoice, our AI extracts all data (supplier, dates, line items, prices), you review and confirm, then click Automate. The system logs into MechanicDesk and creates the bill automatically.

Which suppliers does it work with?

MechanicDesk AI works with any supplier invoice in PDF format including Repco, Burson, Autobarn, and all other auto parts suppliers used in Australian workshops.

Is there a free trial?

Yes, all plans include a 7-day free trial with 10 invoices. No credit card required to start.

How much does MechanicDesk AI cost?

Plans start at $79/month for 200 invoices (Starter), $149/month for 600 invoices (Professional), and $249/month for 1,000 invoices (Enterprise). All prices in AUD.

Terms & Conditions — MechanicDesk AI

Name: MechanicDesk AI
Price: 79.00 AUD
Author: Minch Solutions

1. Agreement to Terms

By accessing or using MechanicDesk AI ("the Service"), operated by Minch Solutions ("we", "us", "our"), you agree to be bound by these Terms & Conditions. If you do not agree, do not use the Service.

2. Service Description

MechanicDesk AI is an automated invoice processing platform designed for Australian auto repair workshops using MechanicDesk. The Service uses artificial intelligence to extract data from supplier PDF invoices and automate bill creation and purchase order matching within the MechanicDesk platform via browser automation.

The Service is provided as a software-as-a-service (SaaS) product accessible via web browser.

3. Account Registration

To use the Service, you must create an account by providing a valid email address and password. You are responsible for:

Maintaining the confidentiality of your account credentials
All activities that occur under your account
Providing accurate and current account information
Notifying us immediately of any unauthorised access

4. Free Trial

New accounts receive a 7-day free trial with up to 10 invoices. No credit card is required to start the trial. Once the trial period expires or the invoice limit is reached, you must subscribe to a paid plan to continue using the Service.

5. Subscription & Billing

Paid subscriptions are billed monthly through Stripe. By subscribing, you authorise us to charge your payment method on a recurring monthly basis. Available plans are:

Starter — $79 AUD/month (200 invoices)
Professional — $149 AUD/month (600 invoices)
Enterprise — $249 AUD/month (1,000 invoices)

Invoice limits reset monthly from the date of subscription. Unused invoices do not roll over to the next month.

6. No Refunds

All sales are final. No refunds will be issued under any circumstances. You may cancel your subscription at any time, and you will retain access to the Service until the end of your current billing period. No partial refunds are provided for unused portions of a billing period.

7. MechanicDesk Credentials

To use the automation features, you must provide your MechanicDesk login credentials (Workshop ID, username, and password). These credentials are:

Stored encrypted in our database
Used solely for the purpose of automating invoice processing within your MechanicDesk account
Never shared with third parties

You are responsible for ensuring you have the right to provide these credentials and authorise automated access to your MechanicDesk account.

8. Acceptable Use

You agree not to:

Share your account with unauthorised users
Use the Service for any unlawful purpose
Attempt to reverse-engineer, decompile, or disassemble the Service
Upload malicious files or content
Interfere with or disrupt the Service or its infrastructure
Exceed your plan's invoice limits through automated or programmatic means

9. Data Accuracy & Liability

While our AI strives for 99%+ accuracy in invoice data extraction, we do not guarantee 100% accuracy. You are responsible for reviewing extracted data before triggering automation, and for reviewing all bills, purchase orders, and other records created or modified by the Service inside MechanicDesk. We are not liable for:

Incorrect data extracted from invoices
Bills or purchase orders created with inaccurate information
Missed, incorrect, or unintended edits or actions performed by the automation within your MechanicDesk account
Duplicate bills, altered purchase orders, changed stock or product records, or any other unforeseen changes to your MechanicDesk data
Any financial loss resulting from automated actions taken by the Service
Issues caused by changes to the MechanicDesk platform

10. Disclaimer — Use at Your Own Risk

The Service is provided "AS IS" and "AS AVAILABLE", without warranties of any kind, whether express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, accuracy, or non-infringement, except to the extent such warranties cannot be excluded under the Australian Consumer Law.

You use the Service entirely at your own risk. The Service performs automated actions inside your MechanicDesk account on your behalf and at your direction. You acknowledge and accept that:

Automation may occasionally behave in unforeseen ways, including missing edits, creating duplicate or incorrect records, or taking unintended actions within MechanicDesk
We accept no accountability or responsibility for any issues, losses, errors, or damages arising from your use of the Service or from actions taken by the automation in your MechanicDesk account
It is your sole responsibility to review and verify every automated action, extracted value, bill, and purchase order before relying on it
You are responsible for maintaining your own backups and records independent of the Service

11. Service Availability

We provide the Service on a "best effort" basis. We do not guarantee uninterrupted or error-free operation. We may perform maintenance, updates, or modifications that temporarily affect availability. We are not liable for any downtime or service interruptions.

12. Limitation of Liability

To the maximum extent permitted by Australian law, Minch Solutions shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or business opportunities, arising from your use of the Service.

Our total liability for any claim arising from the Service shall not exceed the amount you paid to us in the 12 months preceding the claim.

13. Termination

We reserve the right to suspend or terminate your account at our discretion if you breach these Terms. You may cancel your subscription at any time through your account settings. Upon termination, your access to the Service will cease at the end of the current billing period.

14. Modifications

We may update these Terms from time to time. We will notify you of material changes via email or through the Service. Continued use of the Service after changes constitutes acceptance of the updated Terms.

15. Governing Law

These Terms are governed by and construed in accordance with the laws of Australia. Any disputes arising from these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Australia.

16. Contact

For questions about these Terms, contact us at:

Minch Solutions
Email: admin@minchsolutions.au