Data Entry Pro just got a massive update — the entire process is now 17–35x FASTER when you hit Process. Full PO matching, direct billing, back orders — you name it.
Australian Made • Local Support • Built for Aussie WorkshopsMechanicDesk Invoice Automation
Stop wasting hours on manual data entry. Automate supplier invoice processing, PO matching, back orders, and bill creation in MechanicDesk — with 99%+ accuracy. Now processing a full batch of 20 invoices in around 2 minutes.
MASSIVE UPDATE: 17–35x Faster Processing
We rebuilt the automation engine from the ground up. Full PO matching, direct billing, back orders, PDF attachments, finalising — the entire process is now 17–35x faster the moment you click Process. A purchase order that used to take a minute or two now completes in about 7 seconds, and a full batch of 20 supplier invoices is done in around 2 minutes. Same 99%+ accuracy, same safety checks — just dramatically faster.
NEW: Smart Back Order Handling
Supplier only sent part of your order? No worries. When an invoice arrives with fewer items than your Purchase Order, our system automatically sets the correct receipt quantities for what was delivered and creates a back order PO in MechanicDesk for the remaining items. When the rest arrives on a second (or third) invoice, we automatically find the latest pending back order PO and continue from where you left off — no manual tracking needed.
NEW: Direct Bill Automation
Skip Purchase Order matching entirely. Upload your invoice PDF, our AI extracts all supplier details, dates, and every line item — then automatically creates a bill directly in MechanicDesk, complete with the original PDF attachment. Process single invoices or batch 50+ at once with live progress tracking.
MechanicDesk Automation Features — Built By Mechanics, For Mechanics
Australian-made invoice automation that understands your MechanicDesk workshop workflow
Smart Part Matching
Normalises part numbers (handles "DB-1365TSA" vs "DB1365TSA#"), matches core numbers, handles OCR errors (O to 0, I/l to 1), and prefix matching for truncated part numbers.
Intelligent Automation Modes
Full Automation when invoice matches PO, Price-Update-Only when incomplete, and prevents unwanted modifications to purchase orders.
Freight Standardisation
Detects freight using keywords (freight, shipping, delivery, postage, courier), standardises ALL freight to a unified part number for consistent tracking.
Pricing Intelligence
Discount detection and automatic unit price adjustment, GST conversion (inclusive to exclusive), price rounding, and unit price calculation from totals.
Inventory Protection
Blocks automation on already billed/processed POs, prevents accidental duplicate processing, and flags incomplete invoices for manual review.
Direct Bill Creation
Skip PO matching entirely — create bills directly from uploaded invoices with supplier details, line items, dates, and PDF attachment. All automated.
The MechanicDesk Automation Gap
MechanicDesk is the best workshop management system in Australia, but it doesn't automate supplier invoice processing. Every Repco, Burson, and supplier invoice still requires manual data entry — and that's where MechanicDesk AI comes in.
Manual Data Entry Hell
Typing supplier invoice details into MechanicDesk one field at a time. Every. Single. Day.
Human Errors Cost Money
Wrong quantities, typos in part numbers, incorrect prices — mistakes add up to thousands in lost revenue.
We Built the Solution
MechanicDesk doesn't offer this feature — so we built it for Australian workshops.
How MechanicDesk Invoice Automation Works
Our AI reads your supplier invoices and automates MechanicDesk data entry. Like having a dedicated data entry assistant that never makes mistakes — and works in the background while you fix cars.
Upload Your Invoice
Drop your supplier PDF invoice into our platform. Takes 5 seconds.
AI Extracts Everything
Review the extracted data in a clean table. Supplier, dates, every line item — confirmed instantly.
Hit Automate & Done
Click one button and our system creates the bill in MechanicDesk automatically. Go fix some cars.
See It In Action
Watch how MechanicDesk AI processes a supplier invoice and updates your Purchase Order automatically — in under 2 minutes.
1 minute demo — Upload invoice, AI extracts data, one click to automate
Why Australian Workshops Choose MechanicDesk AI
Save 10+ Hours Per Week
No more manual typing. Your team can focus on what matters: fixing cars.
99%+ Accuracy with AI
AI reads invoices perfectly. No more typos or wrong quantities.
Secure & Private
Your MechanicDesk credentials are encrypted. We never store sensitive data.
Works with Any Supplier
Repco, Burson, Autobarn — our AI reads them all.
Local Australian Support
Built and supported right here in Australia. Real people who understand your workshop.
Batch Processing
Process multiple invoices at once. Perfect for end-of-day or weekly processing.
Everything You Need to Automate MechanicDesk Invoices
Built specifically for Australian auto repair shops using MechanicDesk. Works with Repco, Burson, Autobarn, and every supplier.
PDF Invoice Upload
Simple drag-and-drop. Works with any supplier format.
AI-Powered Extraction
Reads every line item, quantity, and price automatically.
One-Click Automation
Review data, confirm, hit Automate — done.
Bank-Level Security
Credentials encrypted and stored securely.
Real-Time Tracking
Watch progress live with detailed status updates.
Error Detection
Smart validation catches issues before they become problems.
Batch Processing
Process multiple invoices at once.
MechanicDesk Integration
Direct integration. No API setup required.
Smart Warnings
Alerts for missing data or pricing discrepancies.
Excel Export
Download extracted data as spreadsheets.
Usage Dashboard
Track your monthly invoice count.
Direct Bill Creation
Skip PO matching — create bills directly from invoices.
Simple, Transparent Pricing
Choose the plan that fits your shop's volume. All plans include a 7-day trial with 10 free invoices — no credit card required.
Starter
Perfect for small shops
AUD inc. GST
200 invoices/month
- Automated invoice processing
- Direct Bill automation
- MechanicDesk integration
- PO matching automation
- Email support
- 7-day trial (10 invoices)
Professional
For growing businesses
AUD inc. GST
600 invoices/month
- Everything in Starter
- Priority processing
- Batch invoice processing
- Priority support
- Advanced analytics
- 7-day trial (10 invoices)
Enterprise
For high-volume shops
AUD inc. GST
1,000 invoices/month
- Everything in Professional
- Highest processing limit
- Dedicated support
- Custom integrations
- API access
- 7-day trial (10 invoices)
Already have an account?
By starting a trial, you agree to our and . All sales are final — no refunds.
MechanicDesk Automation FAQ
Common questions from Australian workshop owners about automating MechanicDesk invoice entry
How do I automate MechanicDesk invoices?
Upload your supplier PDF invoices to MechanicDesk AI. Our system uses AI to extract all line items, part numbers, quantities, and prices — then automatically enters them into MechanicDesk, matches Purchase Orders, creates bills, and attaches the original PDF. Your hands-on time is under 2 minutes.
Does MechanicDesk support invoice automation?
MechanicDesk is an excellent workshop management system but doesn't have built-in supplier invoice automation. MechanicDesk AI fills this gap by connecting directly to your MechanicDesk account and automating the data entry that would otherwise take hours each week.
Which Australian suppliers does it work with?
MechanicDesk AI works with every supplier — Burson Auto Parts, Repco, Autobarn, Cairns Diesel, Boltmasters, and any other supplier that sends PDF invoices. Our AI reads any invoice format, including scanned documents and multi-page PDFs.
How much time can MechanicDesk automation save?
Most workshops save 10+ hours per week. A batch of 20 invoices that would take 2+ hours of manual typing takes under 2 minutes of your time — upload, review, and hit process. The automation runs in the background while you work on cars.
What about partial deliveries and back orders?
Our new Smart Back Order feature handles this automatically. When an invoice has fewer items than the PO, the system sets the correct receipt quantities, creates a back order PO in MechanicDesk for remaining items, and when the rest arrives later, automatically finds the pending back order PO.
Is my MechanicDesk data secure?
Yes. Your MechanicDesk credentials are encrypted with bank-level security. We're an Australian-made product with local data handling and support. Your invoice data is processed securely and never shared with third parties.
Can I try it before paying?
Absolutely. Every plan includes a 7-day free trial with 10 invoices — no credit card required. Process real invoices from your actual suppliers and see the results in your own MechanicDesk account before committing.
How does it handle GST on Australian invoices?
MechanicDesk AI automatically detects whether prices are GST-inclusive or exclusive, converts between them as needed for MechanicDesk, and ensures your bill totals match the original invoice including the correct GST amount.
Get in Touch
Have a question or need help? Our Australian-based support team is here to help you get set up and running.
Email Support
admin@minchsolutions.auResponse Time
Within 24 hours during Australian business days
Ready to Automate Your MechanicDesk Invoice Entry?
Join Australian auto workshops already saving 10+ hours per week with MechanicDesk AI invoice automation.
7-day trial (10 invoices) • No credit card required • Cancel anytime